APTA Academy of Clinical Electrophysiology & Wound Management
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2023 Calendar

January

  HMP contract renewal 
Jan 6

  • ED to send budget, annual business meeting agenda, leader annual reports, CSM schedule of events, etc. to membership (at least 30 days prior to CSM) 

  • ED to update MailChimp e-mail list 
Jan 10 ED to send January BOD meeting packet via e-mail (agenda, previous meeting minutes, treasurer’s report, membership report) 
Jan 15 Newsletter items due to Communications team at newsletter@acewm.org  
Jan 17

  • BOD meeting via Zoom, 8:00 p.m. 

o Nominating Chair to report election results (if not completed in December) 
Jan 21
  • End call for nominations for WM SIG  special elections
  • WM SIG special elections begins
Jan 25

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 

  • ED, VP, & President to coordinate training & assign mentors for incoming officers/leaders 
APTA ED to send leader annual reports to APTA 
   

February

Feb 3 ED to update MailChimp e-mail list 
Feb 12 ED to send Feb BOD meeting packet via e-mail 
Feb 15 Newsletter items due to Communications team at newsletter@acewm.org 
Feb 21 End WM SIG Special Elections 
Feb 22 - 25 CSM 2023 – San Diego, CA 
Feb 22
  • Executive Committee Meeting 4:00-4:30PM 
  • BOD meeting at CSM 4:30-6:30PM 
  • ED to have Leadership sign COIs at Board Meeting 4:30PM 

Feb 23
  • EDX SIG Board Meeting 7:00-8:00AM 
  • WM SIG Board Meeting 10:00-11:00AM 
  • BPA SIG Board Meeting 11:00-12:00PM 
  • BPA SIG Forum 1:00-2:00PM 
  • NMSKUS SIG Business Meeting 6:00-7:30PM 
  • WM SIG Membership Meeting 6:30-7:30PM 
  • EDX SIG Forum 7:30-9:00PM 

Feb 24

 ACEWM Social and Annual Business meeting 6:30-9:00PM 
Feb 28

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  •  “Thank you” emails sent to sponsors:  

  • SIG Chairs - SIG-specific sponsors 

  • President – booth & general sponsors 

  • SPC – preconference sponsors 
APTA

  • Annual Component Activity Report due Feb. 18 

  • Future CSM dates: 

  • 2024 – Boston, MA: Feb 14-17 

  • 2025 – Houston, TX:  Feb 12-15 

  • 2026 – Anaheim, CA: Feb 11-14 

  • 2027 – Philadelphia, PA: Feb 4-6 

  • 2028 - Chicago, IL: Feb 10-12 

  • 2029 – Anaheim, CA: Feb 14-17 
   

 

March

Mar 3 ED to update MailChimp e-mail list 
Mar 14 ED to send March BOD meeting packet via e-mail 
Mar 15

o Research Committee Chair to submit call for CSM 2024 poster & platform submissions 
Mar 21 BOD meeting via Zoom, 8:00 p.m. 
Mar 30

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 

April

April 7 ED to update MailChimp e-mail list 
April 11 ED to send April BOD meeting packet via e-mail 
April 15

  • Newsletter items due to Communications team at newsletter@acewm.org  

  • Research Chair to work with ED to send eblast re: CSM poster/platform submission deadline 

o Send to SIG chairs for dissemination via listservs & FB 
April 18 BOD meeting via Zoom, 8:00 p.m. 
April 27

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 
APTA CSM Agreement renewal requested in April (current contract runs July 1, 2019-2024) 

 

May

May TBD

  • CSM Poster & platform submissions due to Research Committee Chair 

  • Solicitation sent by ED for 2 local volunteers to conduct peer review/audit of ACEWM financials 
May 5 ED to update MailChimp e-mail list 
May 9 ED to send May BOD meeting packet via e-mail 
May 15

o Spring State of the Academy newsletter – all leaders submit reports 
May 16 BOD meeting via Zoom, 8:00 p.m. 
May 25

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 
APTA APTA CSM Steering Committee Meeting held at APTA in May 
   

June

June 2 ED to update MailChimp e-mail list 
June 13 ED to send June BOD meeting packet via e-mail
June 15 Newsletter items due to Communications team at newsletter@acewm.org  
June 20 BOD meeting via Zoom, 8:00 p.m. 
June 29

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 
   

 

July

July 7 ED to update MailChimp e-mail list 
July 8 Virtual HOD session 
July 11 ED to send July BOD meeting packet via e-mail 
July 15

o Nominating Committee Chair to include request for nominations for December officer elections 
July 18 BOD meeting via Zoom, 8:00 p.m.  
July 21 - 25 2023 Leadership Congress (HOD 23rd & 24th); Advocacy Day 25th 
July 27

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 
July 31 Renew Learning Center Contract – every three years (due 2024) 
APTA Career Starter Dues (CSD) participation form due to APTA 

August

Aug 4 ED to update MailChimp e-mail list 
Aug 8 ED to send August BOD packet via e-mail 
Aug 15

  • Nominating Committee Chair to include request for nominations for December officer elections 

  • Membership Chair to include request for award nominations 

  • BOD meeting via TEAMs, 8:00 p.m. 

  • Treasurer – request leaders submit budget proposals for 2024 

  • Discuss swag for CSM 2024 
Aug 31

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 

 

September

Sept 8 ED to update MailChimp e-mail list 
Sept 12 ED to send Sept BOD packet via e-mail 
Sept 15

  • Nominating Committee Chair to include request for nominations for December officer elections 

  • Membership Chair to include request for award nominations 
Sept 19

  • BOD meeting via Zoom, 8:00 p.m. 

  • VP to include bylaw review to determine whether changes are necessary for 2024 (ACEWM BOD approval, then APTA Parliamentarian before end of December) 

  • President to address any dues changes for 2024 
Sept 28

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 
   

October

Oct 1 Election and award nominations due and shared with Executive Committee 
Oct 6 ED to update MailChimp e-mail list 
Oct 10 ED to send October BOD meeting packet via e-mail 
Oct 15

o Nominating Committee Chair to include request for nominations for December officer elections 
Oct 17

  • BOD meeting via Zoom, 8:00 p.m. 

  • ED, President, & Treasurer to include 2024 draft budget for review 

  • Exec. Committee to meet after BOD to determine award recipients 
Oct 26

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 
APTA 2024 estimated lobbying expenses, due income, & lobbying percentage form due to APTA 

 

November

Nov 1 Nominating Committee to have 2024 slate prepared 
Nov 3 ED to update MailChimp e-mail list 
Nov 14 ED to send November BOD meeting packet via e-mail 
Nov 15

  • Nominating Chair to include slated candidates and link for voting 

  • SPC to include CSM schedule – also included on website 

  • Nominating Chair & ED to coordinate e-blast announcing ACEWM officer elections and link for voting 

  • Membership Chair posts CSM booth staffing sign-up 
Nov 21

  • BOD meeting via Zoom, 8:00 p.m. 

  • Complete budget discussion and vote 
Nov 30

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 
APTA Activity Report requested by APTA 

December

Dec 1 ED to update MailChimp e-mail list 
Dec 12 ED to send December BOD meeting packet via e-mail 
Dec 15

  • ACEWM officer elections close 

  • Leader annual reports due to ACEWM President 

  • Newsletter items due to Communications team at newsletter@acewm.org  
Dec 19

  • BOD meeting via Zoom, 8:00 p.m.- CANCELING? 

  • Nominating Chair to report election results 

  • President to submit next year’s draft annual planning calendar 

  • ED & Treasurer to submit next year’s final budget 
Dec 28

  • Ensure all sponsor logos current on website and any new sponsors (with dates) submitted to newsletter 

  • “Thank you” e-mails sent to sponsors 
APTA Federal Affairs Liaison Appointment (annual)